Primary Location:
Pinehurst
Locations:
Bloomfield Hills, MI US
Additional Locations:
Pinehurst
Job Type:
Full-time
WorkBest Job Category:
Category C – Days in the office will either be designated days or will vary week to week from 2-5 days
Job Category:
Administrative
Required Experience:
3-7 years
Overtime Status:
Non-Exempt
Job ID:
246808
Executive Assistant II
Executive Assistant II
The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department.
Position Responsibilities
Administrative Duties:
Administrative Duties:
- Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling.
- Anticipating travel needs of executive and coordinating complex travel arrangements.
Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management’s behalf as required. - Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed.
- Managing recognition and volunteerism programs within our groups.
- Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision.
- Leads projects that are small in scope.
- Participates in projects that are broad in scope.
Department Management:
- Maintains department budget and completes special projects as needed.
- Informs management of pending issues and items that have been handled on their behalf.
- Manages department data and runs reports, such as key performance metrics, compliance, and training.
- Organizes department programs and events (recognition events).
- Arranging and coordinating on-site and off-site meetings.
Dimension and Scope Data:
- Under minimal supervision, provides advanced administrative support to a department or group of professionals for BE2 and below.
Knowledge, Skills, and Abilities
- Skilled in managing one’s own time and the time of others.
- Skilled in completing assignments accurately and with attention to detail.
- Ability to set priorities and complete assignments on time.
- Ability to analyze, organize and prioritize work while meeting multiple deadlines.
- Ability to process and handle confidential information with discretion.
- Critical thinking skills and problem-solving skills.
- Judgement and decision-making skills.
- Ability to take ownership and make decisions independent of customer involvement (proactive).
- Excellent communication skills (written and oral).
- Excellent organizational, multi-tasking and time management skills.
- Highly responsive, flexible and adaptable.
- Proactive thinker and action taker.
Communication / Interpersonal
- Ability to communicate effectively in both oral and written form.
- Ability to work successfully as a member of a team and independently.
- Ability to effectively handle difficult and/or angry people.
Qualifications
- High School/GED
- 4 years of experience as an Executive Assistant
Pinehurst8:00am – 5:00pm Monday – Friday
